Go Paperless Policy Review – Save Time & Save Money
An average company uses cases of paper to print, envelopes to distribute policy documents and return signed policy documents, postage or delivery costs, and multiple touches as documents are distributed to employees to review, returned to the policy manager, and eventually filed. Think about how your policy documents start out and end up in a policy filing cabinet? It adds up to a lot of time and money.
With PolicyMagic – Paperless Policy Review your Policy Materials are not limited to just paper. You can combine multiple electronic formats. For a simple policy you can copy and paste the content into one or more pages in the online policy manager database. Or you can upload a PDF version of the policy or as a support document for the content.
Some people prefer to listen to a narrated version, or combine reading with listening. You can upload audio files with the text to increase the retention rate and speed your employees are able to review your policy materials in. And higher retention rates and less time off of the job reviewing policies adds up to more time and money savings for you.
Video may be your choice to provide a full multimedia presentation of your policy or as a support for portions of the content in your policy. You can upload video portions of the policy or work with embedded video within a presentation such as PowerPoint which is uploaded to the PolicyMagic system.
When you combine this you get a delivery format that is preferred, which creates a more open willing employee, which saves time, increases policy compliance rates, and reduces the amount of effort you as a Policy Manager have to spend on your Policy and Procedure review with an online policy management system.
Going paperless is a great initiative on its own but in this case the environmental aspect is a bonus. There still has to be a positive return on investment. And the fact that you will be saving a lot of time is still not the main reason to choose PolicyMagic.
It’s the increase in compliance rates that is the real payoff. At some point not having a signoff on a policy costs a company – big time. When you make it easy to do, easy to monitor, and easy to measure – compliance rates increase.
Make the call today and find out how managing your policy manual and policy sign offs online can pay dividends.